Privacy Statement 

Last revised 28/04/2022


Exelsys Limited (“Exelsys” or the “Company”) is committed to protecting the privacy of your information. This Privacy Statement describes Exelsys’s information practices.

Web Sites Covered

This Privacy Statement covers the information practices of Service Platforms that link to this Privacy statement:   *  (referred to as “Exelsys’ Human Capital Management Application sites”).

If you have questions or concerns regarding this Statement, you should first contact us by clicking here.



Personal Information Collected

Exelsys offers a variety of services that are collectively referred to as the “Service Platform”. The Service Platform stores information from individuals employed by Companies who are registered to use the Service (“Customers”). Customers collect and store and manage information from individuals (employees) in the Service Platform.

When a Customer registers to use the Service, Exelsys requires the provision of the Customer information details and that of the contact person, such as name, company name, address, phone number, and email address (“Required Contact Information”).

Required Contact Information and Optional Information are referred to collectively as “Data About Exelsys Customers.”

The Exelsys Service Platform is used by organisations and are administered to you by your organization and your use of the Exelsys Service Platform may be subject to your organisation's policies, if any. Therefore, since your organisation is administering your use of the Exelsys Service Platform, please direct your privacy enquiries to your administrator. Exelsys is not responsible for the privacy or security practices of our customers, which may differ from those set forth in this privacy statement.

Personal Data collected through the Online Service may be transferred, stored and processed in the United Kingdom or the European Union in an encrypted format.  This includes any Personal Data you collect using the Service.  By using this Online Service, you acknowledge and agree to the transfer of User Data outside of your country within the European Union.  You also agree to comply with all Applicable Laws during the collection of Personal Data and to inform Users about: 

      i.        the transfer of User Data to Exelsys who is acting as a Data Processor

     ii.        the storage and processing of data by Exelsys acting as the data processor


In the course of providing the Service to the Customer under this Agreement, Exelsys shall process User Data only for the purposes of this Agreement.


Use of Information Collected


Exelsys uses Data About Exelsys Customers to perform the services requested. For example, if you fill out a “Contact Me” Web form collecting personal information such as your name and email, the Company will use the information provided to contact you about your interest in the Service.

Exelsys also uses Data About Exelsys Customers to inform you of other products or services available from Exelsys and its affiliates. Exelsys may also contact you via surveys to conduct research about your opinion of current services or of potential new services that may be offered.

Exelsys does not sell, rent or lease its customer lists or lists of employees whose records are maintained within the Service Platform to third parties. Exelsys shall not share data with any other third parties. All Exelsys employees and sub-contractors who may be involved in the delivery of the Service, are prohibited from using your personal information except to provide these services, and they are bound by confidentiality agreements.

Exelsys uses Web Site Navigational Information to operate and improve the Company’s Web sites. The Company may also use Web Site Navigational Information in combination with Data About Exelsys Customers to provide personalized information about the Company.


Cookies and Tracking Technologies

Technologies such as cookies, beacons, tags and scripts are used by Exelsys.  We use cookies for storing user preferences related to the Service Platform, but we do not keep any personal user information in cookiesUsers can control the use of cookies at the individual browser level. If you reject cookies, you may still use the, but your ability to use some features or areas of our site may be limited.


Log file

As is true of most web sites, we gather certain information automatically and store it in log files.  This information may include internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, operating system, date/time stamp, and/or clickstream data. We use this information to track and aggregate non-personally identifiable information. For example, Exelsys uses IP addresses to monitor the regions from which Customers and Visitors navigate the Company’s Web sites.

We do not link this automatically collected data to other information we collect about you.  We collect this information in order to improve services we offer you, to improve our services and site functionality.


Local Storage

In cookies store some user preferences.


Behavioural Advertising


We do not partner with third parties to display advertising on our site.


Sharing of Information Collected

Exelsys does not share data about Exelsys Customers with any other third parties. Exelsys reserves the right to disclose personal information of the Company’s Customers if required by law or if the Company reasonably believes that disclosure is necessary to protect the Company’s rights and/or to comply with a judicial proceeding, court order, legal process or to any other third party with your prior consent to do so.

Communications Preferences

Exelsys offers Customers and their employees who are registered to use the Service and who provide contact information a means to choose how the Company uses the information provided. You may manage your receipt of marketing and non-transactional communications by clicking on the “unsubscribe” link located on the bottom of the Company’s marketing emails. Additionally, you may send a request specifying your communications preferences by clicking here. Customers cannot opt out of receiving transactional emails related to their account with Exelsys or the Service.

Customer Data

Exelsys Customers use the Service to host data and information (“Customer Data”). Exelsys will not review, share, distribute, or reference any such Customer Data except as provided in the Terms of Service Agreement, or as may be required by law. Individual records of Customer Data may be viewed or accessed only for the purpose of resolving a problem, support issues, or suspected violation of the Terms of Service Agreement, or as may be required by law. You are responsible for maintaining the security and confidentiality of your Exelsys username and password.

The Exelsys Service Platform is used to collect and manage information by Customers. Exelsys has no direct relationship with the individual whose personal information is stored in the Service Platform.  Exelsys works with its customers to help them provide notice to their employees concerning the purpose for which personal information is collected.

The Exelsys Service Platform stores information on behalf of our customers. If you are an employee of one of our customers and would like no longer to be contacted by our customers that use our service, please contact the Customer that you interact with directly.  If you are a customer and would like to update your account, please contact us here.



Security of Personal Information

Exelsys secures your personal information from unauthorized access, use or disclosure.  Exelsys uses robust security measures to protect Customer Data from unauthorized access, maintain data accuracy, and help ensure the appropriate use of Customer Data. Exelsys encrypts sensitive data within the application and then it gets double encrypted when in transit.  When the Service is accessed Secure Socket Layer (“SSL/TLS”) technology protects Customer Data using both server authentication and data encryption. Data is also encrypted at the data base level. These technologies help ensure that Customer Data is safe, secure, and only available to the Customer to whom the information belongs and those to whom the Customer has granted access to. Exelsys also implements an advanced security method based on dynamic data and encoded session identifications, and the Company hosts its Web sites in a secure server environment that uses firewalls and other advanced technology to prevent interference or access from outside intruders.

When you enter sensitive information on our platform (such as login credentials), we doubly encrypt the transmission of that information internally and also using secure socket layer technology (SSL/TLS).

We follow generally accepted standards to protect the personal information submitted to the Exelsys Service Platform, both during transmission and once it is received at the data center.  No method of transmission over the Internet, or method of electronic storage, is 100% secure, however.  Therefore, we cannot guarantee its absolute security. If you have any questions about security on our Web site, you can contact

Access to Data Controlled by our Customers

Exelsys Limited has no direct relationship with the individuals whose personal data it processes. An individual who seeks access, or who seeks to correct, amend, or delete inaccurate data should direct requests to Exelsys’ Customer (usually your employer who is acting as the data controller).


Data Retention


We will retain your personal information we process on behalf of our customers for as long as needed to provide services to our Clients. Exelsys will retain this personal information as necessary to comply with our legal obligations, resolve disputes, and enforce our agreements.


Changes to this Privacy Statement


We may update this privacy statement to reflect changes to our information practices. If we make any material changes, we will notify you or our client by email (sent to the e-mail address specified in your account) or by means of a notice on this Site prior to the change becoming effective. We encourage you to periodically review this page for the latest information on our privacy practices.

Contacting Us

Exelsys welcomes your comments regarding this Privacy Statement. If you believe that Exelsys has not adhered to this Statement, please contact Exelsys at 21, Aylmer Parade, Aylmer Road, London N2 0AT, United Kingdom or by clicking here.. We will use commercially reasonable efforts to promptly determine and remedy the problem.